Deliver projects on plan and on budget. With every hour logged and approved.
Plan from the estimate or from Jira, log and approve time, manage scope changes, and see each project’s budget next to its progress.
Cedric Ellington · Dec 2 → Nov 19 · Forecast end Dec 11The work has cost $82,600 more than the client has paid so far: that part is funded by us until the next payment.
The entries of the last 8 weeks waiting for your approval, by activity, the oldest first.
Managing a fixed-price project
Mesabrook’s Lone Star project, from the first task to the open risks.
Build the plan from what you sold
Turn each estimate line into a task with dates, or sync tasks, status and assignees from Jira. Tasks that delay the end date are listed first.
- Timeline and board views
- Filters for late, at-risk and unassigned tasks
- One-click reminders
Hannah62 / 60 md
Anthony44 / 45 md
Hugo6 d late71 / 52 md
Madelinebehind pace22 / 40 mdCedric0 / 20 mdCedricMadelineHannahAnthonyHugoLog time in KPilot or import it from Jira
See who logged their hours each day, compared with the hours they are paid for. Jira worklogs are imported on a schedule.
- Missing days flagged
- Weeks over 40 hours flagged
- Time and cost by Jira issue
Cedric Ellington100%88888Hannah Goldstein100%8888.58Anthony Guerrero97%87.5888Hugo Delgado94%9.584868
Simone Baptiste88%86885Madeline Cho60%80808Approve time by project
Project leads see who is on the project, their pace against the plan, and hours waiting for approval. Only approved time counts toward margin.
- On track, behind, ahead or not allocated
- Time logged without an allocation flagged
- Staff borrowed from other teams, priced
Cedric EllingtonDec 2 → Nov 19 · 50%58 mdOn trackEntriesHannah GoldsteinDec 2 → Oct 30 · 100%112 mdAheadEntriesAnthony GuerreroDec 2 → Sep 30 · 50%72 mdOn trackEntriesHugo DelgadoMar 2 → Nov 19 · 100%128 md4.5 not yet approvedApprovedOn trackEntriesMadeline ChoJun 1 → Nov 19 · 50%22 md2.0 not yet approvedApprovedBehindEntriesSimone Baptistefrom Platform Engineering3 md3.0 not yet approvedApprovedNot allocatedEntriesTrack scope changes
Each change request gets a score, a priority and a deadline, then links to the project it changes once it is approved.
- Stages from draft to delivery
- Priority P0 to P3, with deadlines
- Acceptance rate and decision time
Manage risks with owners and dates
Rate each risk by probability and impact, assign a response with a due date, and see late responses first.
- Raised from the project
- Responses with owners and due dates
- Resolution rate over time
Planned versus actual hours
Compare planned hours, logged hours and paid hours for each person, week by week. Paid hours with no time entry show up as unassigned.
For each person and week: what the plan books, what was logged, what the person is paid for, and the paid hours no entry explains. A holiday or an approved day off is never planned, expected or missing.
Cedric EllingtonWeek of Oct 262 projects40 h40 h40 h0 hHannah GoldsteinWeek of Oct 261 project40 h40 h40 h0 hHugo DelgadoWeek of Oct 261 project40 h45.5 h40 h0 hMadeline ChoWeek of Oct 262 projects20 h28 h40 h12 hSimone BaptisteWeek of Oct 26No project0 h24 h40 h16 h
Julian Mercer-HayesWeek of Oct 26No project0 h0 h40 h40 hSettings
Set up estimates, client programs, billing, user stories and custom fields.
After a discount of $500. Accepted, the estimate becomes the activity’s budget, and its lines become the plan.
A context groups a client’s activities under one programme: its P&L, risks, team and planning add them up.
AnthonyEngagement ManagerFull timeDec 1 → Feb 2664MadelineSenior ConsultantHalf timeDec 1 → Feb 2632≈ 3 planned invoices of $27,200, $81,600 in total, from the staffed man-days. 1 man-day counts as 8 man-hours.
Questions
How does time come in from Jira?
Worklogs are imported from the connected work tracker every hour, every 6 hours, every day or every week, or now, by hand. Time from an account KPilot does not know is flagged, not lost.
What is the compliance rate?
The share of paid hours logged, after holidays and approved leave. If HR data is unavailable, KPilot shows a message instead of a rate.
Who approves time?
Anyone allowed to approve timesheets. The To approve view lists the last 8 weeks of entries waiting for you, by activity, the oldest first.
Is every activity a project?
No. An activity can be a project, a resale, a support contract with a recurring fee, a ticket bundle or prepaid days, or a subscription. Each kind has its own overview.
What happens to a change request?
It moves from draft through review, scoring and validation to delivery, with a priority from P0 to P3 and an SLA. Once handed off, it links to the activity it changes.
Keep projects on plan and on budget.
Open the Lone Star demo project, or import your own.