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KPilot vs Teamwork.com

KPilot vs Teamwork.com. Use Teamwork for tasks and KPilot for margin.

Teamwork forecasts where a project’s hours are heading. KPilot explains why your company’s margin changed, using QuickBooks and payroll data.

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KPilot and Teamwork.com
CapabilityKPilotTeamwork.com
Reads QuickBooks actuals backYesInvoices, payments, credit memos and customers as they change, plus expense totals per accountNoPush only; not on the QuickBooks App Store
Cost of a personYesFrom pay: salary, allowances and employer charges per contract, prorated by day, plus overhead per hourNoA typed rate: one site-wide rate per user
Overhead allocationYesThree-tier step-down; booked expenses replace the plan once the month is bookedNo
P&L by department and companyYesFrom one project to the group, with eliminationsNo
Why margin movedYesComputed every day, by business driverPartialA manual five-lever method, published as a guide
Versions and change trailYesDaily versions, saved versions, and who changed whatNot found
Cash forecastYesForecast, scenarios and reconciliationNo
Hourly billing and rate cardsYesTime and materials per man-hour or per man-day, at each client’s rates; invoices planned from the staffed effortYes
Public APIPartialLeads API todayYesPlus MCP
Security certificationNoNot certified yet. Separate database per customer, passkeys, access by department, audit trailYesSOC 2, ISO 27001
Source: each vendor’s public documentation, October 2026.
01Margin analysisSee why margin changed02Loaded costKnow what each hour costs03Group P&LOne P&L from project to group

What KPilot adds

Three things KPilot calculates for you, shown on Mesabrook, our demo company.

01Margin analysis

See why margin changed

Compare today with yesterday, a month end or your budget. KPilot breaks the change down by staffing, deals, planned invoicing, late invoicing, budgets and actuals.

  • Daily and saved versions
  • Tiles that add up to the change
  • Who changed what, and when
Read how the margin bridge works
P&LLive
Mesabrook Advisory LLCInvoicedCompared with
Full-year operating margin14.1%against 14.2% on Yesterday−0.1 pts
Where the move comes from
Team and staffing−$4,800
Late invoicing−$2,400
Actuals+$600
Change in operating income−$6,600
Full-year operating margin14.1%against 15.6% on Oct 31−1.5 pts
Where the move comes from
Team and staffing−$61,400
Deals+$38,500
Planned invoicing−$47,600
Late invoicing−$31,200
Budgets+$18,600
Actuals−$34,900
Change in operating income−$118,000
Full-year operating margin14.1%against 17.5% on Budget, saved Jan 5−3.4 pts
Where the move comes from
Team and staffing−$142,000
Deals+$64,000
Planned invoicing−$88,500
Late invoicing−$52,300
Budgets+$31,500
Actuals−$80,000
Change in operating income−$267,300
Pick a version: the bridge splits the move by driver, and the tiles add up exactly to the change.
02Loaded cost

Know what each hour costs

Hannah’s hour costs $88.67: her $108,000 salary and employer taxes, divided by the hours she can work, plus her team’s share of overhead. KPilot updates it when her contract changes.

  • Salaried, hourly or contractor (1099)
  • Employer charges with their yearly ceilings
  • Gusto payroll for closed months
Read how KPilot costs an hour
Hannah GoldsteinSenior Consultant · Austin, TXSalaried exempt
Annual base salary (gross)$108,000
Social Security, employer 6.2% up to $176,100$6,696
Medicare, employer 1.45%$1,566
Federal unemployment (FUTA) 0.6% of the first $7,000$42
Texas unemployment (SUTA) 2.7% of the first $9,000$243
Loaded pay$116,547
÷ Productive hours 220 working days, minus 15 days off1,640 h
Cost per productive hour$71.07
+ Overhead share Transformation & Change, November$17.60
Loaded cost per hour$0.00
Tue, Nov 3 · Lone Star · 7.5 h × $88.67$665.03
Employer charges from Mesabrook Advisory’s company template.
03Group P&L

One P&L from project to group

The same P&L for a project, a client, a department, a company and the whole group, with intercompany eliminations, built from QuickBooks.

  • Activity, client, department, company, group
  • Eliminations between companies
  • Invoiced and cash views
Explore project profitability
P&LLive
Scope By companyInvoicedFiscal year 2026
Mesabrook Advisory LLCMesabrook Nearshore S. de R.L. de C.V.EliminationsGroup
Revenue$7,860,000$1,420,000−$960,000$8,320,000
Direct costs$5,140,000$890,000−$960,000$5,070,000
Gross margin$2,720,000$530,000–$3,250,000
Overhead$1,610,000$240,000–$1,850,000
Operating income$1,110,000$290,000–$1,400,000
Margin %14.1%20.4%–16.8%
Home currency USD. Mesabrook Nearshore converted from MXN at each month’s rate; its staff lent to Mesabrook Advisory eliminated.

Which tool fits your firm

Each tool is a better fit for some firms. Here is how to tell.

Choose KPilot when
  • The owner or CFO drives the decision
  • The question is why company margin dropped
  • You have overhead or non-billable staff
  • Most of your people only log time: they cost $8 a month each
Teamwork.com fits better when
  • A PM or ops lead drives the decision
  • You need task management and client portals
  • Procurement requires SOC 2 or an API

Questions to ask in your evaluation

Ask every vendor, including us, to show the answer on your own data.

  1. 01

    When a client pays late or you issue a credit memo, where does it show in project margin?

  2. 02

    Does each person’s cost rate include payroll taxes and overhead, and who updates it?

  3. 03

    Who runs the margin review by hand after every project close?

  4. 04

    Do you need a department or company P&L?

Included in GrowthFrom $599 a month for up to 10 full users. Team members $8 each.
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Questions

Teamwork does projects and profitability in one.

Keep Teamwork for tasks. Its profitability is by project and person, on typed rates, with no QuickBooks actuals read back.

They have AI forecasting.

Their forecaster projects a trend, and their documentation says it does not explain why. KPilot’s bridge splits the move by driver, every day.

Where do these comparisons come from?

From each vendor’s public documentation, help center and pricing pages, as of October 2026. KPilot’s column comes from the product itself.

Can we try KPilot on our own data?

Yes. Start the 14-day trial, or book a demo and we set it up on your QuickBooks company.

Works with the rest of KPilot

Project profitabilityWhat every engagement earnsMargin GuardThe work you haven’t billedCompare KPilotAgainst BigTime, Kantata, NetSuite and more

See your margin by client and team.

Try KPilot next to Teamwork.com on your own QuickBooks data.

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